Synacy

Junior Admin Staff

Location: Cebu City, Cebu, Philippines Type: Full Time Min. Experience: Mid Level

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This job advert is placed on behalf of RISE.

The RISE mission is to accelerate internet in the Philippines—we do this by focusing on the overall customer experience as well as the actual internet service we provide to business clients. Transparency and openness are guiding principles of our customer experience.

 

We're a technology company.

Synacy provides management and technology services to international brands in the software and telecommunications industries.

We look for people who act quickly and are proactive. We reward proficiency and leadership. You will be rated on your ideas and execution and this will ensure your career is as rewarding as what you put in. We are looking for an Administrative Assistant who has solid experience in the full Admin cycle from permit processing, procurement, updating internal databases, and assist in day-to-day office operations.

 

An ideal candidate would be: 

  • Analytical, and can give the output asked for without having to be explained everything in full
  • Has Initiative, and can find workarounds for tasks that are complicated
  • Self-starter, once given the task can push it forward and see it through until it is done without having to be constantly reminded or corrected
  • Able to multitask, and can work on multiple projects at the same time without compromising the quality of the final output
  • Objective, and able to take feedback in all its forms and take it as points that they could improve themselves on

 

Job responsibilities may include, but aren't limited to:

  • Assist in the management of the business administration function including but not limited to facilities management, maintenance, support business processes, procurement, supplies and asset management
  • Develop, roll out and enforce a procurement process in liaison with business stakeholders and management
  • Lead efforts to liaise with the government and external agencies (e.g. visa processing and government business renewals)
  • Assist in the processing of government regulatory requirements and/or corporate compliance deadlines and duly remind relevant departments of these
  • Assist in the management of external providers and vendors such as HMO providers, telecommunications companies etc
  • Lead negotiations with external parties in order to effect company objectives
  • Maintain awareness and relay information in regards to internal and external company related events
  • Setup and improve business processes and lead business administration improvement efforts
  • Ensure development, engagement, progression and overall happiness of the administration team
  • Suggest improvements in terms of coordinating with teams in Cebu for functions that are central to business objectives
  • Travel to different offices as needed

 

Qualifications

  • Required:
    • Strong command of English, and strong computer and internet skills
    • Should have at least 3 years of experience in administrative work
    • Should be trustworthy, honest, patient, resourceful and dependable
    • Can work independently and is output-oriented
    • Knowledgeable in transacting with government agencies such as but not limited to City Hall, PEZA, BIR, SEC, BOC, NTC and etc.
    • Proactive, with a sense of urgency and knows how and what to prioritise
    • Has excellent documentation and organisational skills
    • An analytical mind with problem-solving skills
    • A team player with people and leadership skills
    • Can work under pressure
  • Preferred:
    • Proven experience in an administrative role/function
    • Able to think critically and make important decisions based on sound judgment
    • In depth knowledge of office management and basic accounting procedures

 

We apologise, however, due to the volume of applications most likely we will not be able to respond to each applicant individually, however we do appreciate your time and will review each application that we receive.

 

PRIVACY STATEMENT

Synacy/RISE is committed to protecting your personal information. Your information will be collected, used and may be shared by Synacy/RISE with third party service providers to serve lawful purposes, for Synacy/RISE recruitment process, including processing of data by third party when required. Your information shall be held only as long as necessary to achieve the purpose for which it is collected. The use and transfer of your information will be strictly in accordance with the applicable data privacy law and in line with our privacy policy available at Synacy/RISE Privacy Policy. Further, by clicking Apply, you agree and acknowledge that you have read Synacy/RISE’s privacy policy and fully understand your rights to access, correct or withdraw your information anytime.

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